Students Staff

SharePoint

July 23, 2019

[Service Alert] [Resolved] Problems accessing web based services

Filed under: Elearning, FASER, Listen Again, Moodle, SharePoint, Timetables, [Resolved], [Service Alert] — Samantha Thornton @ 8:53 am

Update 11:45am

This problem was traced to a configuration issue in some replacement hardware. It has now been resolved, and users should be able to access the services listed below.

Update 11:00am

A fix has been put in place so users can access these services again.

We are continuing to monitor these services.

Apologies again for the inconvenience caused, and thank you for your patience.

Original 23/07/2019 08:50am

We are currently investigating an issue affecting our web based services.

Affected services included:

  • Some University webpages (mainly online forms and secure pages)
  • Moodle
  • Listen Again
  • FASer
  • Sharepoint
  • Other web-based services

We apologise for any inconvenience caused.

The University of Essex will moderate comments and there will be a delay before any posts appear.

January 4, 2019

[Service Alert] Essential maintenance work to IT systems this weekend

UPDATE: 15:05PM Saturday 5 January

The scheduled maintenance work is now complete.
Thank you to our users for their patience.


IT Services will be performing an essential system upgrade between 9am and 5pm on Saturday 5 January 2019.

During this time, many services will be unavailable. This includes but is not limited to:

  • ESIS and attendant student and applicant information systems
  • AppPortal and Web Clearing
  • MyEssex
  • Timetables
  • ESF, EAF and ECF on SharePoint
  • The Accommodation booking systems
  • The PocketEssex App
  • FASER and Listen Again

This upgrade is necessary to prepare our systems for the next academic year.

Work has been undertaken to mitigate the impact of this upgrade, but if you have any concerns please contact Richard Martin.

The University of Essex will moderate comments and there will be a delay before any posts appear.

December 19, 2018

[Service Alert] Possible disruption to SharePoint Services for planned maintenance: Friday 21st December 2018

Filed under: SharePoint, [Resolved], [Service Alert] — Sharon Steeples @ 4:23 pm

UPDATE: 12.22PM Friday 21 December

The scheduled maintenance work is now complete.
Thank you to our users for their patience.

SharePoint Team


There is a possibility that users may experience a couple of brief disruptions to SharePoint Services this Friday (21st December 2018) – morning/early afternoon.

This is to accommodate some essential maintenance work to prepare the core services of ECF, ESF, AOS, and PG/UG EAF to be compatible with the incoming 2019 calendar year.

During the maintenance work, we do not anticipate any prolonged period of service outage – only a few minutes on any occasion.

Services affected include:

  • All sites hosted in the https://edrm.essex.ac.uk domain (PG EAF, UG EAF, ESF, Agent Online Services, Reporting)
  • All sites hosted in the https://sp.essex.ac.uk domain
  • All personal mysites (and OneDrives) hosted in the https://mysite.essex.ac.uk domain

We apologise for any inconvenience this will cause. However, it is anticipated that the impact on users, with this period being in the lead-up to the Christmas vacation, will be minimal.

Notification will be made to users when the period of maintenance is complete.

Merry Christmas & Happy New Year to all our users.

SharePoint Team
sphelp@essex.ac.uk

The University of Essex will moderate comments and there will be a delay before any posts appear.

November 20, 2018

Scheduled Maintenance: PG EAF and UG EAF sites and forms, Tuesday 20 November 5pm-7pm

Filed under: SharePoint, [Resolved], [Service Alert] — Sharon Steeples @ 11:20 am

In order to roll-out a software upgrade to our workflow forms engine (Collagen), the SharePoint Team will be undertaking essential maintenance on the SharePoint PG EAF and UG EAF sites, and the Admissions forms used by these sites, between 5pm and 7pm this evening (Tuesday 20 November 2018).

Collagen Engine runs UG/PG Decision Review Forms, and the PG Dean Approval Form.

Staff should not attempt to use, or create, any forms during the maintenance period, as any changes made whilst the roll-out is happening will be lost.

Changes will also be made which affect the task screens within UG EAF and PG EAF, so anyone using those during the roll-out will have a sub-optimal experience.

SharePoint Team

The University of Essex will moderate comments and there will be a delay before any posts appear.

November 1, 2018

Fixed: All Committee websites on SharePoint (sp.essex.ac.uk/committees)

Filed under: SharePoint, [Resolved], [Service Alert] — Sharon Steeples @ 3:40 pm

The Committees SharePoint website, and all of its sub-websites have been restored, and all sites and their contents should be available now from https://sp.essex.ac.uk/committees/.

The sites have all been restored from the database backup taken at 23:25pm on 31/10/2018 (yesterday). Therefore editors of any committee sites who were working on them after this time, and before 10.00am this morning, will have lost those changes. Potential change loss will include: added, deleted and edited files/lists/list items, as well as changes to permissions, web parts, libraries, or appearance. Site editors in this position are advised to carefully check their site(s) and to reapply any lost changes accordingly.

Users may also find that the SharePoint Search Index cannot find some/all of the files within the many SharePoint committee sites at the current time. This issue should resolve itself overnight, as the service does a nightly full re-index.

We would like to thank users for their patience whilst the required remedial action took place.

If anyone has any follow up queries resulting from this service outage, please send them to sphelp@essex.ac.uk.

The SharePoint Team

The University of Essex will moderate comments and there will be a delay before any posts appear.

 

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