Students Staff
University of Essex

March 5, 2018

HR Organiser and People Manager are changing

Filed under: Advice & Support — Tags: , , — Mohammed Alam @ 2:20 pm

The current HR Organiser and People Manager are undergoing some changes to improve the user experience and implement some additional features. From 6 March 2018 the new look and feel will be in place. You don’t need to do anything; the changes will be there when you next log in.

HR Organiser:

What’s new?

–       New look and feel

–       You can now view your grade, scale point and salary under the employment tab

HR-Blog-1

Hints and Tips

–       Moving home? You can change your address or add a secondary address

–       Keep an eye out for news, updates and tips on the home page

–       Did you know you can log into HR Organiser from your smart phone?

 

People Manager

What’s new?

–       New look and feel, fewer clicks to navigate

–       Can view an absence/leave calendar for your whole team (click on the “out of office today” box on your homepage)

–       Can see details of maternity/paternity and adoption leave

–       Easier to approve timesheets directly

–       A new summary page where you can see all your employees’ information in one place, including their annual leave balance and sickness history

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Did you know?

– You can redirect your approvals when on leave by selecting “redirect your tasks” on the homepage

– You can check probation and fixed-term end dates under the personal information tab on each employee’s information page

 

If you have any queries please email hrorg@essex.ac.uk who will be able to assist you. If you have any queries on the information held within HR Organiser or People Manager please contact staffing@essex.ac.uk/



January 10, 2018

You told us, we’re listening and making changes!

Filed under: Advice & Support,Developing Excellence,Uncategorized — Tags: , — Mohammed Alam @ 2:04 pm

Banner-3 people

Tanya, Donna and Claire tell us about planned improvements to the way we use People Manager and HR Organiser.

 

Q: Why are improvements needed to HR Organiser?

A: People told us in a recent survey, that although generally they found HR Organiser to be a useful tool, some improvements were needed to make a better experience for users.

 

Q: What are the key areas that people told you needed to be improved?

A: The feedback we received was that people were keen to see some changes in relation to annual leave calculations, user guides and the way we present learning events.

 

Q: What did people like about HR Organiser?

A: The survey respondents told use that generally people felt confident making annual leaving bookings and viewing information such as payslips, P60s and personal data. People also liked that they could access information 24/7 and keep track of annual leave.

 

Q: How will you go about making the changes?

A: The iHR programme board is responsible for overseeing the full implementation of iTrent.   Some of the changes you would like to see to the way HR Organiser and People Manager look and feel are being addressed through a systems upgrade in February 2018.

 

Q: Who is responsible for taking improvements forward?

A: The HR Employee Relations team, Finance Business Systems team and IT Services all have responsibility for the successful implementation and improvement of iTrent and are committed to working together to achieve this.

 

Q: What are the timescales?

A: We’re working on a number of changes including:

  • The way annual leave is calculated and booked
  • Linking Moodle learning events and Essential Training to HR Organiser records
  • Creating lean recruitment processes through iTrent to avoid duplication and reduce time to recruit
  • Improving the look and feel of HR Organiser
  • Reviewing the user guides

 

Changes will be implemented between now and July 2018.

 

Q: How will any changes be communicated?

A: We’ll communicate changes through a variety of mediums, including e-mails to managers, messages on HR Organiser, updates on the HR blog and notices in Essex Weekly.

 

Q: I have further feedback to share regarding People Manager/HR Organiser/iTrent, who can I speak to?

A: You can speak to any of the Programme Board:

  • Marc Albano, Deputy Director of Finance (Business Systems)
  • Donna Scott, Business Systems Manager
  • Susie Morgan, Director of HR
  • Richard Murphy, Director of IT Services
  • Sara Limerick, Assistant Director of HR – Employee Relations and Reward
  • Tanya Clements, Payroll and Reward Manager
  • Nicola East, HR Information Manager
  • Nilufer Demirkan-Jones, Head of Essex Pathways
  • Claire Foster, Resourcing Manager
  • Jo Andrews, Assistant Director of HR – Organisational Development

Q: How can I get involved in the project?

A: We are keen to hear from people who would be interested in undertaking some user testing. If you would like to volunteer to test out potential systems changes before they are made live please send your details to Tanya Clements, Payroll and Reward Manager.



July 22, 2016

University Expenses

Filed under: Advice & Support,Developing Excellence — Tags: , , , — Tanya Clements @ 2:19 pm

Currently, the University handles approximately 7,300 paper claims per year, which amounts to £1.3 million of reimbursements being made to staff members. The current process is manual; from the completion of the claim form, to the input into the payment system.

What is changing?

The University is moving to an online system utilising our current HR and Payroll system, iTrent, to make our processes more efficient and reduce paperwork. It will also allow us to collect information in one place, enabling us to identify issues and take remedial action. Claims will be able to be made directly on HR Organiser, and workflow utilised to move information from claim to approval to payment.

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July 20, 2016

Organisation Structure

Filed under: Developing Excellence,People Management — Tags: , , , , , — Seryan Mustafa @ 10:13 am

What is ‘organisation structure’?

The organisation structure is the backbone of our University. It gives details of the departments and jobs in which people work, and their relationship to each other.

A clearly mapped structure allows the University to highlight vacant positions and those to which we are recruiting; this helps us to understand how changing certain jobs can impact other people and their jobs. It also enables the University to estimate financial staffing costs both now and in the future.

A clear and well planned organisation structure helps us create a robust plan for a successful future.

 

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May 19, 2016

Booking Annual Leave in HR Organiser

What is HR Organiser?

HR Organiser is an online self-service system that gives employees easy access to view and amend their employment information via a dedicated and secure web portal.

You can already access your payslips and book training and development. Over the coming months, annual leave, sickness absence recording, expenses and HR records will continue to move onto the new system.

The University is moving to an online system to make our processes more efficient, reducing paperwork and saving you time and effort. It will also allow us to collect information in one place, enabling us to spot problems and take action.

Most areas of Professional Services have already gone live with booking annual leave – for all staff within Faculties, annual leave went live on 18th April.

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March 22, 2016

Our new Special Leave policy and HR Organiser

Special Leave Policy

Special Leave Policy

We have been working to make improvements to our guidance on taking leave from work to deal with personal issues and events, or in performing voluntary public service. This is part of our commitment to the People Supporting Strategy to create a clear framework of employment policies and to recognise the importance of work-life balance.

What has changed?

The Special Leave policy brings together a number of existing provisions into one place, for example compassionate leave, fertility leave, and time off for public duties. The guidance has been updated to make it easier for you to find the information you need more quickly.

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February 15, 2016

You’re hired!

People Supporting Strategy

People Supporting Strategy

From 11th July, we will be moving to a new e-recruitment system, which will improve the process for recruiting managers. Effective recruitment is an important way of building our capacity and capability to achieve the aims of our Strategic Plan.

This work, together with new guidance and training, will help us deliver the commitments outlined in our People Supporting Strategy.

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January 20, 2016

Managing sickness absence in HR Organiser

Filed under: Advice & Support,People Management — Tags: , , , — Seryan Mustafa @ 4:30 pm
People Supporting Strategy

People Supporting Strategy

What will it mean for me?

If you are absent from work due to illness, you will report your sickness as you do now, in line with the University policy. A period of sickness will be opened in People Manager, and you will receive an email to your work address confirming this. On your return to work, you will log onto HR Organiser and close the period of sickness, confirming that you are back at work.

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January 19, 2016

More to discover in HR Organiser coming soon….

Working better together

People-SUpporting-Strategy-icon

People Supporting Strategy

The People Supporting Strategy is the blueprint around which we will build improvements to our processes and the way we do things at the University. One of the first ways our HR team aims to make these improvements is through better use of the HR Organiser system.

Why are we moving to an online system?

HR Organiser provides the University with a secure integrated system where everyone has access to and ownership of their own data and that data is dealt with consistently across the board. It will reduce the need for entering HR data in multiple places and reduce paperwork, giving all of us access to the information we need to do our jobs.

There are five areas of work, all of which will be rolled out over the next academic year: (more…)