Students Staff
University of Essex

January 11, 2019

University of the year additional days annual leave

Filed under: Advice & Support — Tags: , — Mohammed Alam @ 12:25 pm

Following the announcement on the 14 December here is some information below on the additional annual leave day and how you can book it.

 

Entitlement

Q: Who is entitled to the additional day’s annual leave?

A: Anyone who was employed by the University on the 14 December 2018 when the notification was released will be entitled to an additional day’s annual leave.

 

Q: Does this extend to UECS as well?

A: UECS, Students Union and The Edge Hotel School will be entitled to the additional day.

 

Q: I am leaving the University in the next few months what will happen to my additional day?

A: Your additional day will still be available for you to take prior to you leaving the University.

 

Q: What does a day’s annual leave equate to?

A: For full-time staff, this will equate to an additional 7.2 hours, for part-time staff the additional entitlement will be pro rata to take into account a working pattern of fewer than 36 hours per week.  How we calculate this is to take the full-time entitlement of 7.2 hours to divide this by the full-time hours and then times this by your actual contracted hours.  E.g. 7.2 / 36 * 25 = 5 hours additional entitlement.

 

Q: If I don’t use my additional day’s annual leave can this be carried forward?

A: The additional day is to be used between now and the end of November 2019. There will be no facility to book this additional day beyond November 2019.

 

Q: I started my employment in January 2019, will I receive the additional day’s entitlement?

A: Our University won the prestigious title of the University of the Year as a result of the hard work and dedication of every member of our community, therefore the award is to recognise and reward those who were employed in the period leading up to the award being given.

 

 

How to book

Q: Will the additional day be available through HR Organiser?

A: The day will be available through HR Organiser to book, this day will be easily identified on HR Organiser as it will be called ‘University of the Year’ and hold your entitlement ready for you to book.

 

Q: When can I book this day through HR Organiser?

A: We are currently setting the scheme up and expect it to be available by mid-January, we will, of course, ensure we notify you when it is available on HR Organiser.

 

Q: What happens to my entitlement to the day if I do not book it before November 2019?

A: We will send reminders to Managers of annual leave that is still to be booked, however, the entitlement will automatically be removed after November 2019.

 

Q: I still have unanswered questions, where do I go for help?

A: If you still have questions please contact staffing@essex.ac.uk and we will be happy to help.



May 19, 2016

Booking Annual Leave in HR Organiser

What is HR Organiser?

HR Organiser is an online self-service system that gives employees easy access to view and amend their employment information via a dedicated and secure web portal.

You can already access your payslips and book training and development. Over the coming months, annual leave, sickness absence recording, expenses and HR records will continue to move onto the new system.

The University is moving to an online system to make our processes more efficient, reducing paperwork and saving you time and effort. It will also allow us to collect information in one place, enabling us to spot problems and take action.

Most areas of Professional Services have already gone live with booking annual leave – for all staff within Faculties, annual leave went live on 18th April.

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