Students Staff
University of Essex

February 22, 2019

Do you know what Essential Training you need to complete?

Filed under: Advice & Support — Tags: , — Mohammed Alam @ 11:34 am

As part of our induction process, you will remember being asked to complete what’s known as our Essential Training. Essential Training is created to ensure that we all understand how we work here at Essex and what is required from us as staff members, both from the university and our own statutory obligations.

Undertaking the training is also a fantastic opportunity to learn more about Essex and the resources available to help support you within your role, providing guidance on how to overcome challenges you may face.

The training includes subjects such as:

  • Equality & Diversity
  • Health & Safety
  • Information Security
  • Financial Regulations
  • Fire Safety
  • Computer Safety
  • Safeguarding
  • Unconscious Bias

All of these topics are fundamental when it comes to creating a safe and more enabling work environment. This training should be completed within the first 6 months of joining. If you have not yet completed your training please speak with your manager to agree a suitable deadline for completion.

To ensure that this training is completed we will shortly be rolling out reports to help staff members and their managers review the training they have completed and what still needs to be done. You will receive an individual report providing your essential training requirements along with links to the training and information on the policy.

Please do keep an eye out for these reports which we hope you will find helpful. If you would like to get a head start, you can find out more about Essential Training on the Essential Training webpage.

If you have any queries in relation to Essential Training requirements, you are encouraged to liaise with your manager in the first instance. Alternatively, you can email ldev@essex.ac.uk.



January 15, 2019

Have Your Say: Racial Harassment in Higher Education

Filed under: Equality and Diversity — Tags: — Mohammed Alam @ 12:16 pm

The Equality and Human Rights Commission have launched an inquiry to understand the types of racial harassment experienced at universities.

They want to hear from you if you have experienced, witnessed or helped in an incident of racial harassment from September 2015 onwards.

Feeling a sense of belonging is an important factor in students and staff reaching their potential. Racial harassment can make people feel they don’t belong somewhere. Taking part in this survey will help the Equality and Human Rights Commission to better understand the experiences of staff and students who experience racial harassment and how effectively they can seek redress, which is an important part of feeling able to pursue studies and careers in higher education.

You have until Friday 15 February at 11.59pm to complete the online survey.

We have a zero tolerance approach to harassment, and all students, staff and visitors to our campus can report an incident anonymously or get support from an advisor through our online Report and Support system.

If you want to learn how to intervene safely and prevent incidents from occurring, you can sign up to our bystander intervention training.

Remember that Your Profile Counts! Update your sensitive information on HR Organiser, as we need to be able to identify groups of people who are under-represented, who are not progressing as quickly as others, or who are less successful, and then change things for the better.

 

 



January 11, 2019

University of the year additional days annual leave

Filed under: Advice & Support — Tags: , — Mohammed Alam @ 12:25 pm

Following the announcement on the 14 December here is some information below on the additional annual leave day and how you can book it.

 

Entitlement

Q: Who is entitled to the additional day’s annual leave?

A: Anyone who was employed by the University on the 14 December 2018 when the notification was released will be entitled to an additional day’s annual leave.

 

Q: Does this extend to UECS as well?

A: UECS, Students Union and The Edge Hotel School will be entitled to the additional day.

 

Q: I am leaving the University in the next few months what will happen to my additional day?

A: Your additional day will still be available for you to take prior to you leaving the University.

 

Q: What does a day’s annual leave equate to?

A: For full-time staff, this will equate to an additional 7.2 hours, for part-time staff the additional entitlement will be pro rata to take into account a working pattern of fewer than 36 hours per week.  How we calculate this is to take the full-time entitlement of 7.2 hours to divide this by the full-time hours and then times this by your actual contracted hours.  E.g. 7.2 / 36 * 25 = 5 hours additional entitlement.

 

Q: If I don’t use my additional day’s annual leave can this be carried forward?

A: The additional day is to be used between now and the end of November 2019. There will be no facility to book this additional day beyond November 2019.

 

Q: I started my employment in January 2019, will I receive the additional day’s entitlement?

A: Our University won the prestigious title of the University of the Year as a result of the hard work and dedication of every member of our community, therefore the award is to recognise and reward those who were employed in the period leading up to the award being given.

 

 

How to book

Q: Will the additional day be available through HR Organiser?

A: The day will be available through HR Organiser to book, this day will be easily identified on HR Organiser as it will be called ‘University of the Year’ and hold your entitlement ready for you to book.

 

Q: When can I book this day through HR Organiser?

A: We are currently setting the scheme up and expect it to be available by mid-January, we will, of course, ensure we notify you when it is available on HR Organiser.

 

Q: What happens to my entitlement to the day if I do not book it before November 2019?

A: We will send reminders to Managers of annual leave that is still to be booked, however, the entitlement will automatically be removed after November 2019.

 

Q: I still have unanswered questions, where do I go for help?

A: If you still have questions please contact staffing@essex.ac.uk and we will be happy to help.



Want to explore how contemplative ways of teaching can support learning in the classroom?

Filed under: Developing Excellence — Tags: , , — Mohammed Alam @ 12:22 pm



November 20, 2018

Develop your Leadership skills!

Filed under: Leadership and Management — Tags: , , — Mohammed Alam @ 5:06 pm

Organisational Development is currently offering the opportunity for staff to attend a number of internal and external leadership programmes.

Applications are being sought for the Aurora, Calibre and Diversifying Leadership programmes which can be found at Leadership courses.  Additionally, there is the opportunity to undertake the ILM Level 3 Award in Coaching with the expectation that, once qualified, you will apply to join the University coaching service which provides support across all areas of the University. Further information and applications process can be found on our webpage. 

Identify learning opportunities on HR Organiser. A Learning event search page has been developed. Please let Organisational Development know any feedback you may have on this new tool or if you require any further information.



November 12, 2018

Your Profile Counts!

Filed under: Advice & Support — Tags: , — Mohammed Alam @ 9:05 am

We’re proud of our global community, and we work hard to create a working environment which recognises and harnesses the contribution of every member of the University.

In order for us to do this we need to be able to identify groups of people who are under-represented, who are not progressing as quickly as others or who are less successful and then change things for the better.

Through our Athena SWAN work we have been able to identify and take steps to address disparities in pay and progression in relation to gender and we want to do the same for ethnicity. However, a significant proportion of our staff have not disclosed their ethnicity, and therefore we are unable to draw any conclusions from the data we hold.

What can you do to ensure your profile counts?

Update your sensitive information on HR Organiser. This means that you are directly contributing to ensuring that the University is a fair and inclusive place to work.

The sensitive information you provide is considered to require particular care, known as ‘special category data’ and we can only hold this data if you consent to share it, by updating it on HR Organiser.

The information you provide will be held securely and treated as strictly confidential in accordance with the requirements of the General Data Protection Regulation (GDPR).

More information about how we protect your privacy and how long we hold your data can be found in our Privacy Notices.

Other initiatives to further race equality

The Government’s Race at Work Charter, launched on 11 October to coincide with Black History Month, is a ‘call to action’ for leaders and organisations across all sectors and several high-profile organisations have already signed up.

The government has also published a consultation, open until January 2019, which looks at whether organisations should be required to report how people from different ethnic backgrounds are paid.

Advance HE’s Race Equality Charter, of which the University is a member, aims to improve the representation, progression and success of minority ethnic staff and students within higher education.



October 11, 2018

Brexit Session – Simon Kenny, Principal Associate, Eversheds Sutherland

Filed under: Advice & Support — Tags: , — Mohammed Alam @ 3:14 pm

31 October and 14 November, LTB 8   1.30pm – 4pm

There are two sessions being delivered by the legal firm, Eversheds Sutherland, on the 31 October and 14 November covering Brexit for our EU colleagues.  These sessions will help us to understand the immigration implications of Brexit and the practical steps which could be taken now in relation to remaining in the UK. Whilst the rules and requirements are still subject to change, the session gives an opportunity to find out more information and ask questions.  A provisional agenda for each session is given below:

  • an explanation of the provisions currently determined regarding citizens’ rights and those yet to be agreed;
  • a detailed guide to the applications which are relevant to you and could confirm your right to live in the UK.  The intention is that this would provide the information needed to make the applications or, alternatively, highlight potential problems which might require further legal help;
  • a summary of the processes used by UK Visas and Immigration to determine such applications, practical issues such as timing and documentation necessary, and how this is envisaged to change between now and December 2020;
  • a practical explanation of how British citizenship applications can be made and the relevance of these to the relevance of dual nationality;
  • a discussion of queries raised.

The session will not be a guide to individual applications but will deal with the points mentioned above and leave at least 1 hour 30 mins for questions.

After the sessions, Simon is happy to pick up queries in private discussions which directly relate to clarification of something which has been discussed, but he will not be able to advise in detail about individual applications and whether they qualify.

There is the option of attending this session via webinar using the software Zoom.  We will also be recording the sessions via Zoom and they will be made available online.  For colleagues attending from the Southend and Loughton campus, you can attend via webinar from your PC, and you will also be able to submit questions via the webinar.

If you would like to attend please email brexit@essex.ac.uk indicating which date you would like to attend and whether you would like to attend in-person or via the webinar.  If you are attending via webinar you will be sent a link with details of how to attend closer to the time.



September 21, 2018

Have your say! Stonewall Workplace Equality Index 2019

Filed under: Equality and Diversity — Tags: — Mohammed Alam @ 11:11 am

Stonewall’s Workplace Equality Index is the definitive benchmarking tool for employers to measure their progress on lesbian, gay, bi and trans inclusion in the workplace.

As part of the University’s Stonewall Workplace Equality Index submission, Stonewall would like to invite all of our staff to take part in their employee survey. The information you provide is anonymous and completely confidential; it is not possible for individuals to be identified through their responses.

Stonewall aims to be as transparent as possible when processing data. We have outlined below how and why they use the data that you submit for analytical purposes:

  • Reporting, to your employer, average scores and trends on key indicators of inclusion in your workplace (where sample sizes are too small, only national, regional and sector trends will be shared with your employer)
  • Reporting national, regional and sector trends on LGBT inclusion in the workplace to be included in the Stonewall Top 100 report in January 2019 and associated publications

You can access the survey using the following 4-digit code: 1685.

The deadline for submissions is Friday 2 November 2018.



September 18, 2018

Bi Visibility Day

Filed under: Gender equality — Tags: , — Mohammed Alam @ 2:59 pm

The University is proud to be in Stonewall’s Top 100 Workplaces for LGBT Equality, and we want to make sure we highlight all LGBT+ awareness days.

It’s Bi Visibility Day on Sunday 23 September, and it’s important that we raise awareness of this day, as there are a lot of myths surrounding bisexuality, which can prevent those who identify as bisexual from coming out. We want to support all our staff in feeling comfortable about being open at the University so they can be themselves at work, get the right support, and feel like they belong.

There’s a lack of representation of bisexual people in the media, or they are misrepresented as being promiscuous, greedy, going through a ‘phase’, or that bisexuality as an identity doesn’t exist. Often someone’s bisexual identity will be erased if they are currently with a partner of a different gender, as it is assumed they are now heterosexual.

These stereotypical assumptions are all classed as biphobia, which is an aversion towards bisexuality and is included in the legal definition of harassment. The university has a zero tolerance approach to harassment, and if you experience or witness any incidents, you can report it anonymously or get support from an adviser on our Report and Support system.

One of our students, Owen Preston, came out as bisexual on BBC Three’s ‘I’m Coming Out in August 2017, after struggling throughout his teenage years with his sexuality. We’re lucky to have such a positive role model for our students, and if you want to know more about Owen’s story, please contact  Equality, Diversity and Inclusion. You can also find information about supporting our LGBT+ students in the Staff Directory.

Staff can contact our LGBT+ Forum through Lauren Searle-Byrne and Josie Evans, The LGBT+ Forum aims to create opportunities for our LGBT+ staff to share experiences and resources, find peer support, discuss current issues and upcoming events and input into consultation on University policy. The Forum is hosting two lunchtime drop-in sessions in September, and for more information please contact either Josie or Lauren.

For information about becoming an LGBT+ ally, or joining our other networks, please get in touch with Equality, Diversity and Inclusion.

 



Staff Induction Week

Filed under: Developing Excellence — Tags: , , , — Mohammed Alam @ 2:57 pm

The Organisational Development section of Human Resources will be hosting induction events for the following staff groups:-

There will be the opportunity for staff profile photos to be taken during the afternoon of 25 September in the Ivor Crewe Lecture Hall Seminar Room.

Additionally, there will be a Celebrating Excellence in Education event on 25 September, where the achievements of academic colleagues are recognised, creating an environment to identify and share best practice.

If you are a new member of staff and have not attended your appropriate induction, please book your place via HR Organiser.

For more information contact ldev@essex.ac.uk 


 

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