Students Staff
University of Essex

January 10, 2018

You told us, we’re listening and making changes!

Filed under: Advice & Support,Developing Excellence,Uncategorized — Tags: , — Mohammed Alam @ 2:04 pm

Banner-3 people

Tanya, Donna and Claire tell us about planned improvements to the way we use People Manager and HR Organiser.

 

Q: Why are improvements needed to HR Organiser?

A: People told us in a recent survey, that although generally they found HR Organiser to be a useful tool, some improvements were needed to make a better experience for users.

 

Q: What are the key areas that people told you needed to be improved?

A: The feedback we received was that people were keen to see some changes in relation to annual leave calculations, user guides and the way we present learning events.

 

Q: What did people like about HR Organiser?

A: The survey respondents told use that generally people felt confident making annual leaving bookings and viewing information such as payslips, P60s and personal data. People also liked that they could access information 24/7 and keep track of annual leave.

 

Q: How will you go about making the changes?

A: The iHR programme board is responsible for overseeing the full implementation of iTrent.   Some of the changes you would like to see to the way HR Organiser and People Manager look and feel are being addressed through a systems upgrade in February 2018.

 

Q: Who is responsible for taking improvements forward?

A: The HR Employee Relations team, Finance Business Systems team and IT Services all have responsibility for the successful implementation and improvement of iTrent and are committed to working together to achieve this.

 

Q: What are the timescales?

A: We’re working on a number of changes including:

  • The way annual leave is calculated and booked
  • Linking Moodle learning events and Essential Training to HR Organiser records
  • Creating lean recruitment processes through iTrent to avoid duplication and reduce time to recruit
  • Improving the look and feel of HR Organiser
  • Reviewing the user guides

 

Changes will be implemented between now and July 2018.

 

Q: How will any changes be communicated?

A: We’ll communicate changes through a variety of mediums, including e-mails to managers, messages on HR Organiser, updates on the HR blog and notices in Essex Weekly.

 

Q: I have further feedback to share regarding People Manager/HR Organiser/iTrent, who can I speak to?

A: You can speak to any of the Programme Board:

  • Marc Albano, Deputy Director of Finance (Business Systems)
  • Donna Scott, Business Systems Manager
  • Susie Morgan, Director of HR
  • Richard Murphy, Director of IT Services
  • Sara Limerick, Assistant Director of HR – Employee Relations and Reward
  • Tanya Clements, Payroll and Reward Manager
  • Nicola East, HR Information Manager
  • Nilufer Demirkan-Jones, Head of Essex Pathways
  • Claire Foster, Resourcing Manager
  • Jo Andrews, Assistant Director of HR – Organisational Development

Q: How can I get involved in the project?

A: We are keen to hear from people who would be interested in undertaking some user testing. If you would like to volunteer to test out potential systems changes before they are made live please send your details to Tanya Clements, Payroll and Reward Manager.



May 15, 2017

Athena SWAN: Success for the departments of History and Psychology

Filed under: Athena SWAN,Uncategorized — Mohammed Alam @ 4:00 pm

Congratulations to the departments of History and Psychology who join the Schools of Biological Sciences and Health and Human Sciences in holding a Bronze Athena SWAN award.

 

PSYCHOLOGY

“The Sciences suffer from a marked decline in women the further along the career path you look, and Psychology is no exception. We are extremely pleased that our department’s commitment to equality was recognised through the Athena Swan bronze level award. We look forward to implementing our 3-year action plan and to providing an even more inclusive environment where everyone, staff and students of any gender, has the opportunities they need to thrive and succeed.”

Dr Helge Gillmeister, Self-Assessment Team lead and Dr Dominique Knutsen, Self-Assessment Team co-lead

 

HISTORY

“Everyone in the Department is very proud of the award and keen to make progress on our action plan.  It’s wonderful that our work and commitment has been recognised”

Dr Matthew Grant, Self-Assessment Team Chair

 

Athena SWAN awards are given to institutions and departments in recognition of the work they have undertaken to address gender equality. You can find out more about what the University is doing to promote gender equality on the Equality and Diversity website.



May 12, 2017

Looking for contributors to a discussion about intersectionality

Filed under: Uncategorized — Mohammed Alam @ 2:59 pm

Many of you will be aware of work going on around the University to improve the experiences and outcomes for different groups of staff and students through participating in initiatives such as Athena SWAN or the Stonewall Workplace Equality Index. This work has led to a number of changes to policy, practice and process across the University, all designed to create a more inclusive environment, but what challenges remain, what barriers still exist that prevent people from being accepted without exception and how can we move towards understanding how individuals’ multiple identities interact to affect their working and learning experiences?

 

The first of what we hope will be a series of discussions on the broad topic of inclusivity is taking place on Monday 3 July and we are keen to use the wealth of expertise we have in our staff population to look at the issues from different perspectives. The focus of this first session will be on intersectionality, specifically the intersectionality between gender identity and other protected characteristics such as age, religion or belief, race or disability.

 

So, we are looking for members of staff who would like to take part. The format of the session will be a short talk (5 minutes) by each speaker followed by a panel discussion, taking questions from the audience, chaired by another member of staff.

 

If you are interested in being a speaker, please contact Jo Hopkins on ldev@essex.ac.uk by Friday 19th May, to express your interest and to indicate the specific topic on which you’d like to speak. You will need to be available at the Colchester campus between 5.45pm and 7.15pm.

 

We look forward to hearing from you.



June 28, 2016

HR Organiser: Other absence coming soon

Filed under: Uncategorized — Seryan Mustafa @ 12:34 pm

Did you know that the University has a number of policies in place which may allow staff to take leave to manage commitments outside of work?  Some of these you may be familiar with – for example, time off for dependents.  But there are other leave allowances in place to provide support when needed –the full range of provision is set out in the following University policies and summarised in the other absence entitlements list.

What will it mean for me?

From July 2016, rather than filling out a paper form to record or agree this leave, your reporting manager will just need to record the leave through People Manager following a discussion with you. You will then be able to view the details of this leave within HR Organiser.

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