Students Staff
University of Essex

October 1, 2019

University of the Year – Additional holiday reminder for Managers

Filed under: Advice & Support — Mohammed Alam @ 11:31 am

Following Our University winning the prestigious title of University of the Year, an additional day (pro rata for part time staff) was given to all staff, employed on or before 14 December 2018, at all of our campuses including our Students’ Union and Campus Services’ staff.

The additional holiday has to be taken during the year in which we are University of the Year i.e. between December 2018 and November 2019. The addition was added to each member of staff’s leave allocation for 2018/19 and if not taken will not be rolled forward into 2019/20.

As the time is now fast approaching the cut-off date so we would like to remind you and your staff that this additional holiday must be booked and taken before the end of November 2019. If this leave is not taken before the end of November 2019, then this additional holiday will not be carried over and will be lost.

Following the announcement on the 14 December 2018 here is some information below on the additional annual leave and how it can be booked.

Q: Who is entitled to the additional day’s annual leave?

A: Anyone who was employed by the University on or before the 14 December 2018 when the notification was released will be entitled to the additional annual leave day. Please note that those staff members who were on specific leave types on this date may not be eligible.

Q: Does this extend to UECS as well?

A: UECS, Students Union and The Edge Hotel School will be entitled to the additional leave.

Q: I am leaving the University in the next few months what will happen to my additional leave?

A: Your additional leave will still be available for you to take prior to you leaving the University.

Q: What does a day’s annual leave equate to?

A: For full-time staff, this will equate to an additional 7.2 hours, for part-time staff the additional entitlement will be pro rata to take into account a working pattern of fewer than 36 hours per week.  How we calculate this is to take the full-time entitlement of 7.2 hours to divide this by the full-time hours and then multiply this by your actual contracted hours.  E.g. 7.2 / 36 * 25 = 5 hours additional entitlement.

Q: If I don’t use my additional day’s annual leave can this be carried forward?

A: The additional day is to be used between December 2018 and the end of November 2019. There will be no facility to book this additional day beyond November 2019.

Q: I started my employment in January 2019, will I receive the additional day’s entitlement?

A: Our University won the prestigious title of the University of the Year as a result of the hard work and dedication of every member of our community, therefore the award is to recognise and reward those who were employed in the period leading up to the award being given.

How to book

Q: Will the additional day be available through HR Organiser?

A: The day will be available to book through HR Organise. This day is easily identifiable on HR Organiser as it is called ‘University of the Year’ and hold your entitlement ready for you to book.

Q: What happens to my entitlement to the day if I do not book it before November 2019?

A: We will send reminders to Managers of annual leave that is still to be booked, however, the entitlement will automatically be removed after November 2019.

Q: I still have unanswered questions, where do I go for help?

A: If you still have questions please contact staffing@essex.ac.uk and we will be happy to help.