Students Staff

24 January 2020

Copyright Licensing Agency collection exercise Jan-Feb 2020

Filed under: Campus news, Latest news — Communications, CER @ 4:39 pm

What’s happening?

The Copyright Licensing Agency (CLA) is doing a periodic collection of data relating to the type and quantity of paper copies we make for educational purposes.

What is the CLA?

The CLA is one of the UK’s intellectual property licencing agencies. They undertake periodic data collection to inform the payment of royalties for authors. The University holds a licence for copying and digital scanning and so is included, among other organisations for the data collection.

When is the data collection taking place?

For six weeks between 13 January to 21 February 2020.
If you are printing packs using a local printer, please print an extra copy and deliver it to the Copy Centre, where all paper copies will be collated. If you are printing a pack from an electronic original, please upload the electronic version to the CLA Cloud –  Login Name: UniversityofEssex  Password:Monday14!
Packs ordered from the Copy Centre will be automatically collected.

What is the purpose?

Once every five years the CLA requires us to tell them approximately how many paper copies we are making for educational purposes. Their motive for collecting this data is to ensure that the authors of the publications we copy and use are paid the correct amount of royalties. It is not an audit to check our use against our licence. As many of our academics are published authors, you will understand the importance of accuracy in this exercise.

Who does it apply to?

It applies to anyone making copies for teaching; including academic and professional services staff and Graduate Teaching Assistants.

What do I have to do?

This exercise relates to publications copied onto paper for educational purposes only – you are not required to declare copies made for personal or private research purposes. Yellow boxes have been installed next to some our printers. When you copy something for teaching, simply make a copy of the back page including the bar code, fill in a CLA label and pop it into the yellow box. Anyone making copies for teaching will be required to take part. If you are making paper copies on a local printer, please create an extra copy and deliver it to our Copy Centre who will collate them all. Alternatively, if you are creating a paper copy from an electronic original, please upload the electronic version to the CLA cloud. Copies ordered from the Copy Centre will be automatically collected.

What about digital scanning and born-digital copies?

Scanning of paper items for digital use is not included. Copies of copies are included. Paper copies of digital born materials are to be included. Course packs that are printed are to be included.

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