Students Staff

7 June 2019

Introducing our new Ethics Review Applications System

Filed under: Latest news — ckeitch @ 9:39 am

Phineas Wenlock, from our Research and Enterprise Office, describes the new Ethics Review Applications System the team are introducing and how it supports the growing research at Essex.

An image of Phineas Wenlock

Phineas Wenlock

On Monday 10 June 2019 a new Ethics Review Application and Management System (ERAMS) will go live.

The new system will be used for all applications seeking ethics review from staff and students and will replace the current Microsoft Word forms.

An efficient and robust approach to ethics review is essential to manage risks to participants and to maintain the reputation of the University with stakeholders, employers, funders and the public. ERAMS will ensure that our processes and systems are fit for the continuing growth in research at Essex as set out in the new strategic plan.

How can I access the new system?

Applicants, reviewers and administrators can access ERAMS at https://erams.essex.ac.uk using their University login.

What benefits will the new system bring for people involved in the process?

  • A reduction in the administrative burden for applicants, reviewers and departments
  • Improved transparency of where an application is in the review process
  • Faster completion of the review process as a result of improved efficiency
  • Creating an institutional archive of applications and approvals

ERAMS is an intuitive online system that will assist everyone involved in the ethics review process.

For applicants:

  • There is a familiar format to the old forms – the approval process has not changed
  • Guidance notes embedded in the form help applicants provide correct information
  • You can easily revise and resubmit applications
  • Keep track on where an application is in the review process
  • Support is available for applications requiring approval by external bodies
  • There is a process to handle applications for amendments to previous approvals

For Reviewers and Supervisors:

  • You will be automatically prompted to review an application
  • Applications are routed to the correct reviewer(s) and committee(s)
  • Reviewers can add comments to applications
  • Agendas and minutes are generated automatically which can be edited afterwards
  • Generate communications from editable templates to notify applicants of the outcome of their application

For Administrators

  • Reduced administration for departments in relation to monitoring applications
  • Clear oversight of applications and delegated departments
  • An audit trail of actions taken for each application
  • A central institutional repository of all applications will be maintained automatically so departments will no longer be required to store applications although the archive of historical applications will need to be retained for the stipulated period.

What happens if I’ve already submitted an application?
When ERAMS goes live any applications which have already been submitted and are under review will continue to follow the current ethics review process.

Any applications which are in preparation using the Word document form and which have not yet been submitted will be accepted until Sunday 23 June.

From Monday 24 June, all applications must be made and submitted through ERAMS.  The online form within ERAMS is similar to the current form so applicants can copy and paste from their Word document.

Find out more…

If you have any questions about the Ethics Review Process or ERAMS then please contact the Research Governance Team on reo-governance@essex.ac.uk.

Technical questions about the system can be emailed to reors@essex.ac.uk.

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